Web Feet * How to Load WEB FEET MARC Records

Getting Started
Choosing the Files You Need
HTTP Download Instructions
Importing the Records
Using WEB FEET MARC Records

Getting Started
If you are a new subscriber or this is the first time you have loaded WEB FEET MARC Records, please contact Gale Technical Support at 1-800-877-4253 (option 4).

Once you have determined the deletion process you will be using, load the records using the MARC record import instructions, import utility, and system settings that you usually use to import MARC records into your library automation system. The WEB FEET MARC records are standard MARC records and will load and index on your automation system just like any other MARC records.

If you have any questions about determining the deletion process for your automation system, do not proceed with loading the records. Send e-mail or call Gale Technical Support at 1-800-877-4253 (option 4).

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Choosing the Files You Need
On our HTTP download page, you will see two folders for each issue of Web Feet: Full DB for those who delete all WEB FEET MARC Records and load a new set every other month (the recommended method) and Updates for those who delete selected records and load new ones every other month. If you are not sure which method you should use, contact Gale Technical Support.

In the Full DB or Updates folder, you will find a New and Delete folders.

The New folder contains the WEB FEET MARC Records for the issue. The Delete folder contains the WEB FEET MARC Records that need to be deleted for the issue. If your automation system recognizes the delete command in the leader field of a MARC record, you can import the delete file to tag the records from the previous month for deletion.

The WEB FEET MARC Records in both the Full DB and Updates folders are provided in four file formats. The records in each format are cataloged according to AACR2 MARC 21 standards. Select the format that is compatible with your automation system. If you aren't sure, try the .oc format first or contact your automation system provider for the acceptable file format for your system.

The file names and formats are:

A Word file (.doc) that lists the records alphabetically by title and includes control number and URL has been included for each group of records (New and Delete) for quick reference.

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HTTP Download Instructions
It’s easy to download WEB FEET MARC Records from this HTTP site—as simple as copying files from your own server:

PC users

1. On the HTTP download page, click on the link for the files you need
    (Full database or Updates).
2. Click on the folder for the issue you want.
3. Highlight the files you need (New or Delete in .oc, .us, .lif, or
    .raw format) and the Microsoft Word files (.doc).
4. In the browser’s top bar, click File, and then click Save.
5. Choose your computer’s desktop as the location and click Save.
    OR
3. Drag the files you need (New or Delete in .oc, .us, .lif, or .raw
    format) and the Microsoft Word files (.doc) to the desktop.

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Importing the Records
Use your automation system import utility and the browse function to locate the file(s) on your desktop. Be sure to select "all files." Import the file(s) into your automation system as you would any other MARC records.

Be sure all the records loaded. Most automation systems will indicate how many records have loaded once the import is complete. Many automation systems allow searching by the 245$c (selected by WEB FEET), the 520$a (WEB FEET summary), or the code or designator that you assigned when you imported the records (collection name, bar code group, location, vendor, or other unique identifier).

The Microsoft Word files (.doc) that you copied to your desktop from the FTP site lists the records alphabetically by title and includes control numbers and URLs for each group of records (New and Delete). Use this list as a quick reference.

Do not make changes in your WEB FEET MARC Records. WEB FEET MARC Records have been coded to make them compatible with most library automation systems and to enable future updates. Please contact us before making any changes to your WEB FEET MARC Records to ensure that nothing will be changed that may limit WEB FEET MARC Record deletions or changes in the future.

Checklist
     A. Be sure the correct number of records has loaded.
     B. Be sure the records display as Web sites or Internet
         resource records (not as books).
     C. Be sure the URLs are highlighted (if this feature is available
         on your automation system).

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Using WEB FEET MARC Records
You may need to update your automation system configuration to display and use WEB FEET MARC Records effectively. Contact your automation system provider for default settings and system configuration information.

Once loaded, the WEB FEET MARC Records Version 3.0 are part of your catalog and can be searched like any other records—by general keyword, title, author, subject, LC or Dewey number, grade level, curriculum area, or any other way your automation system allows.

To limit a search to just WEB FEET records, include the phrase " WEB FEET " in a general keyword search. Most automation systems index the 520$a summary notes field. The summary notes in each WEB FEET record are introduced with the words: " WEB FEET summary."

We have coded the WEB FEET MARC Records to enable searching by grade level, as long as your system searches on the 521 tag.

To search by grade level, enter "g" plus the grade level into any keyword search area. For example, for grade 1, enter "g1." For kindergarten-level sites, enter "gk." You can enter additional keyword(s), as well. For example, you might enter "g1" and "American history."

To search by curriculum area, enter one of these terms and any additional keyword(s) (including grade level, if desired) into any keyword search area:

Literature and language arts Mathematics
History Technology
Social science Engineering
Geography Computers
Government Science
Anthropology Biology
Psychology Chemistry
Sociology Physics
Arts Environment
Performing Arts Business and economics
Music Health and physical education
Architecture Personal interests

This quick reference lets you find curriculum tie-ins that relate to holidays and other national observances, such as Women's History Month and Thanksgiving. To search by month, enter the month into the browse field for LC subject headings. All WEB FEET Calendar Connections have been cataloged with an LC subject heading for the monthly observance, such as "January (month)."

When a search is performed on the library catalog, the system returns a list of potential records. We refer to these records as "brief records."

To maximize the usefulness of the WEB FEET MARC Records, the brief record display must identify them as Web sites selected by WEB FEET. Many automation systems allow the library to specify what fields display in the brief record display. The 245$h medium designator in these records is always [web site]. The 245$c statement of responsibility is always [selected by WEB FEET]. These two subfields should display in your brief record display. If they do not, please contact your automation system vendor for default setting and configuration information for your system.

If your system displays icons to indicate medium or format, the WEB FEET MARC Records should display as Web site or Internet resource records. If they do not, please contact the automation system vendor for more information on the display settings for your automation system.

Sample WEB FEET MARC Records Brief Record Display

Display format may vary according to your automation system settings and capabilities.

When a record is selected from the brief records list, a full record will display. This display will include the WEB FEET summary describing the content of the site. Most automation systems will allow the URL to display and link directly to the Internet. A highlighted URL (live link) will appear in the display if your automation system supports this feature. If the URL is not highlighted, please contact your automation system vendor for default setting and configuration information for your system.

Sample WEB FEET MARC Records Full Record Display

Display format may vary according to your automation system settings and capabilities.

Web site content changes frequently. Once a change has been made to a site, the WEB FEET MARC record may no longer accurately represent the content of the site. Each month, a number of new records are added and a number of existing records are updated. Some records are also deleted. It is important to update your WEB FEET MARC Records each month by deleting your existing records and loading the new records.

Please read through the following instructions to select the delete method that is appropriate for your automation system before you load the new records.

If you have any questions about determining the deletion process for your automation system, do not proceed with loading the new records. Send e-mail or call Gale Technical Support at 1-800-877-4253 (option 4).

Some automation systems will recognize a delete command in the leader field of a MARC record. The delete command will mark the record in the 050, 520, and 856 tags with the word DELETE. You can isolate/produce a list of marked records for review. (Many systems refer to the list of marked records as an "exception list.") You can then purge the records as a group or individually, according to your automation system procedure for deleting records using this method.

The Word file (.doc) that lists the records to be deleted alphabetically by title and includes the WEB FEET control number and URL is included in the Delete Record group.

If your automation system does not recognize the delete command in the leader field of a MARC record use one of the following methods to delete the records from the WEB FEET MARC records from the previous month.

Some automation systems allow searching by a specific tag to isolate a group of records for review and then to purge them individual or as a group. The words [selected by WEB FEET] appear in the 245$c, the words [web site] appear in the 245$h, the words [computer data] appear in the 256, the words [WEB FEET summary] appear in the 520$a, the words [Mode of access: Internet] appear in the 538$a tag, and a URL appears in the 856 tag in every WEB FEET MARC record. Refer to your automation system procedure for deleting records by this method.

Some automation systems allow deletion of groups of records by acquisition or loading date. If you use this method, you cannot load or alter any other MARC records on the day the WEB FEET records are loaded. Follow your automation system procedure for deleting records by this method.

Some automation systems allow deletion of groups of records by collection name, material code, vendor identification, or bar code group. These codes must be defined and assigned when the records are loaded. Follow your automation system procedure for assigning these codes and then for deleting records by this method.

All automation systems allow deletion of individual records. The Word file (.doc) included in the Delete Group lists the WEB FEET MARC Records to be deleted alphabetically by title and includes the WEB FEET control number and URL can be used as a reference to search your catalog for the WEB FEET MARC Records to be deleted. Isolate the records for review, and purge them individually or as a group, according to your automation system procedure for deleting records by this method.

Check your system to be sure all of the WEB FEET MARC records from the previous month have been removed. If necessary, repeat the deletion process for the remaining records. All records must be removed before loading the WEB FEET records for the current month.

If you have not loaded and deleted your WEB FEET MARC records bimonthly, it is not necessary to load and delete the records from each scheduled update. Use the Delete Record List or the Delete Records file from the update after you last loaded your WEB FEET MARC records. Then load the New records from the current update. The New records file contains a complete and up-to-date group of WEB FEET MARC records each update.

If you do not have the Delete Record List or the Delete Records file from the appropriate update, or if you have questions or need help, please call Gale Technical Support at 1-800-877-4253 (option 4).